All bookings require a deposit made up of:
a.)**Booking deposit to reserve function date. Applied to rental contract if
event proceeds, or refunded if cancelled more than 60 days in advance of event.
If cancelled within 60 days the deposit is forfeited.
b.) Damage/failure to comply deposit to be paid 7 days previous to
event, is refundable and will be returned 3 - 7 days following the function, if no damages.
HAFA reserves the right to deduct monetary
compensation from, but not limited to, the deposit, for damages to the real property,
furnishings, supplies or equipment. Failure to comply with Hall Regulations may
result in loss of all, or part, of the deposit at HAFA’s sole discretion and
could also lead to closing the bar and / or legal penalties. Client agrees to
pay for any damages in excess of the damage deposit. Client agrees to reimburse
HAFA within three (3) days following presentation of an itemized invoice for
Full payment is due 7 days previous to
the function, by cash or cheque.
No alcohol allowed outside the bUILDING !!
NO SMOKING: CITY OF HAMILTON - BY-LAW 02-054
(1st offence $1,000)
Unauthorized use of HAFA equipment may
forfeit deposit, as may, smoking in prohibited areas and alcohol consumption
Garbage / Cleanup: Excess cleanup costs
will be charged. The Client agrees to place all garbage / recycling in the bags
or containers provided and clear tables, chairs, counters, and floors of debris
at the completion of the event. HAFA staff will be responsible for sweeping and
mopping the floor, garbage removal and cleaning tables prior to and after the
The Client accepts responsibility for
the conduct of his or her guests and must be in attendance for the entire
event. No sub-renting is permitted. No persons under the age of majority (19)
will be served alcohol. Identification must be provided upon request. Children
must be kept under control.
Smoking within the building or drinking outside,
could lead to the closing of the bar and deposit forfeiture.
The Client shall take all reasonable
steps to ensure the event is carried on in a safe and orderly manner and ensure
the safety of all people attending, or working at the event.
HAFA assumes no responsibility for
personal injury or damage, or for lost or stolen articles of the Client, or
anyone attending the function. The Client consents and agrees to indemnify and
save harmless HAFA, in respect to all claims, demands, actions, suits and costs
arising out of any act or omission of the Client and / or servant, agent or
employee of the Client or arising out of the use of the said facility by the
All alcohol must have L.C.B.O. stickers
on the bottles. (No U.S. or duty free alcohol is permitted on premises), as
well, all outside liquor is to be accompanied by a liquor license at time of
HAFA bartenders MUST be used. They
have the authority to close the bar, if warranted.
Bar closes at 1:00 a.m. Club to be
vacated by 2:00 a.m.
No confetti, rice, glitter, sparkles, etc
No bar shooters or Jell-o Shooters of ANYkind are permitted.
Kitchen is to be left as found (please clean
Decorating – Painters tape or “blue tack” a putty-like
substance only (NO “Scotch”
tape, pins, tacks or staples. No tape on hall floor).
All equipment, decorations, food , etc
to be removed immediately after the event.
If Client holds non-licensed raffles,
they are solely responsible for any fines incurred. No alcohol is to be given
as a prize. Gift cards are acceptable.
Liquor Board of Ontario, Ontario Lottery
and Gaming Commission, Ontario Fire Regulations and Safety Codes and HAFA
By-Laws govern the premises
Hall capacity 214. Seating approx.. 150.
you have any questions regarding rental of the hall please contact:
Banquet Hall Coordinator, (905) 628-6697, firstname.lastname@example.org
all 5 pages, that you have read and understand the Hall Rental Regulations.
below, I have read and agree to the Terms and Conditions of the Hall Rental.
Client Signature: Date: